Planning a Bachelor Party : Let's check with the help of pictures
The best man position at your friend’s wedding has been chosen for you. You’ll be in charge of carrying the wedding rings, making sure the groom gets to the chapel on time, and planning the bachelor party. Planning this party may sound hectic, but don’t worry; as long as you go into the bachelor party with a clear vision in mind, everything will go down without a hitch.
Considering the Essentials
1 Pick a date.
Pick a celebration date that works for you, the groom, and the groomsmen.
If at all possible, pick a day two weeks prior to the wedding; picking a Friday or Saturday will make the bachelor party easier for anyone who works during the week.
Consider where the party will be held and how crowded those places will be during the season you'll be there.
2 Talk to the groom about what he wants.
Make sure you have a firm understanding of the groom's preferred activities and party location. Recognize his preferred party atmosphere and his prospective spouse's preferences.
Find out, for instance, if he wants to visit a strip club or if he wants to completely shun that kind of activity. If the answer to this question is no, you must make it very obvious to every visitor that strippers will not be present at the party.
3 Set a budget.
Everyone should contribute to the celebration, with the exception of the groom, but you, as the best man, will be in charge of scheduling and paying for a large portion of the event. Set a dollar amount after determining what you, the groomsmen, and other friends can afford to contribute.
For instance, the groom could really like to take a space journey, but since this is probably out of your price range, you could substitute skydiving.
Keep in mind that the budget should include for the expense of travel, including flights, trains, and automobiles.
You can decide on a price per head for the party, say $300 per head, once you've determined what each person and you can afford.
4 Choose the main activities.
Make a list of potential activities and then select the groom's preferred, more affordable ones. Try to steer clear of anything incredibly risky or potentially disastrous while intoxicated.
Golf, waterskiing, beach volleyball, wine tasting, paintballing, white water rafting, a big supper, a night out on the town, or a camping trip can be on your list of things to do.
Base jumping, cave diving, wild boar hunting, and going out on the town or city at night all fall under the category of unreasonable danger.
If you plan to drink, try to stay away from activities like go-karting, riding motorcycles, renting a boat, or shooting.
5 Make a guest list.
Include the groom's family, close friends, and coworkers, as well as all of the groomsmen. You should also invite the potential spouse's younger relatives.
Before inviting someone, such as the groom's father, if you are unsure of whether it is appropriate, consult the groom.
Please feel free to invite any nonbinary guests to the wedding as well!
Before mailing invites, have the groom review and approve the final guest list.
6 Send invitations.
Invite people to the party. Make sure the invitations specify the location, the time, and a required RSVP to you.
So that you have an accurate headcount for the party, keep an organised record of who you've invited and who responds. You can write this out by hand or keep the information in a typed spreadsheet or word document.
Planning for Food and Accommodations
1 Make travel plans.
Make transport arrangements for yourself, the groom, and the groomsmen after determining how simple it is for guests to reach the party location. As the best man, it is your obligation to ensure that the core wedding party arrives at the party, even though you are not paying for all of them to travel. Check on the travel arrangements of close family and friends so you can remind them to make reservations.
For instance, you'll need to book flights and urge people to do the same if you've invited friends or cousins from out of town or if the party is being held somewhere else.
2 Make reservations for accommodation and transport.
Large groups need to book in advance for hotels and cars or buses. Consider how many people are in the group, how long you will be staying for, and how often you’ll need transportation as a group.
Transport for large groups can be booked through limo companies, who offer cars, minibuses or larger vehicles to take big groups around town. This is also a good way to ensure nobody needs to drive if you’re going to be drinking.
When you book a hotel, consider how far it is from activities, how easy it’s going to be to get from one to the other, and who wants to share rooms.
3 Make reservations for activities.
While some activities, like visiting a water park or playing mini golf, don't require reservations, the majority of other activities, including golf, camping, snorkeling, paintball, and going to nightclubs, do.
4 Plan for food.
If the celebration will go more than a day or two, decide where you will eat breakfast and lunch as well as when and where you will eat dinner. Choose whether you'll order in or use a catering service.
Plan your meals around your activities and the accommodations you'll be staying at so you can fit everything in.
Before making a reservation, find out if there are any food allergies or special dietary needs so you can make accommodations.
5 Plan for alcohol.
Figure out how much and what kinds of alcohol you need to order in advance and how much you expect to buy at restaurants, clubs and bars, or during activities. Make sure you and others are going to be able to pay in cash or by card for the planned drinks when you get there. Decide if you need a catering company for drinks.
Decide how much beer, wine and spirits you’ll be getting, and the amount of cocktail mixers you’ll need.
Check if there’s anyone in your group who isn’t drinking so that you can provide alternatives like soda for them.
Making Sure Everyone Has Fun
1 Keep everything well organized.
Stay in control by not having too much to drink, and make sure you know where all the members of the party are. It’s your job to make sure no one gets lost, and that meals, activities and drinks have been paid for before you leave a place.
Keep a copy of bookings for activities and restaurants on your phone or as a printout to make sure there are no problems, and you’re not confused about where you’re going next.
2 Communicate well.
Speak with the groomsmen, friends and relations at the party and make sure that everyone is happy and having a good time. Help people or groups who don’t know each other start conversations and get on.
Do rounds of the party at each activity and place you visit as a way to check in with everyone frequently.
3 Stay safe.
Make sure nobody drinks and drives, and that no one leaves the party alone in nightclubs, busy streets, or other potentially hazardous locations.
Having a buddy system is a smart approach to accomplish this since it will make it clear who is missing if someone goes missing. Each member of the group should link up with another person.
To avoid accidentally ending up there, find out where the city's potentially unsafe locations are. These might consist of hangouts for gangs or even buffet eateries having a bad reputation.
4 Handle problems.
Attend to any blunders, disputes, or accidents. Make sure you pay attention to party members who are intoxicated or are experiencing food, travel, or activity-related sickness. Make sure they arrive safely by verifying their transportation alternatives, calling, or making a reservation for them if they need to return to the hotel or their home.
Other issues could be arranging transportation if you end up in the wrong place, cancelling credit cards if someone loses their wallet, mediating a fight in a nightclub, assisting someone who sustains an injury while participating in an activity, and preventing inebriated individuals from getting tattoos.
In case of an accident, be aware of the local limo and taxi companies' phone numbers as well as the emergency services'.
5 Pay attention to the groom.
He may have last minute requests for you at the party, or he may need your help to avoid situations he thinks are inappropriate. It’s your job as best man to make sure he is having a really great time.
Many bachelor parties involve making fun of the groom or taking pictures of him in amusing or compromising positions – as the best man it’s your job to make sure none of this gets out of control, or happens without the groom’s consent.